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Increment 0913 Jul 2027Headquarters / Community CenterDecision

Asbestos and proposed building substitution

A latent-condition notice and safety stop collide with an attractive proposal to swap a different building into the existing contract.

Scenario descriptions

The situation, for each audience

Keep the trainer context out of trainee packets and read-aloud materials.

Trainee facing · Read aloud

Current situation

During selective demolition at Campbell Hall, Peace Walker Infrastructure Partners, LLC, the MACC prime, discovers asbestos-containing material inside approximately ninety-five percent of the wall systems. Historical Government information indicated that only about five percent of the walls were affected. The material was concealed, and most interior renovation cannot safely continue until abatement is completed.

Current task-order funding cannot support the expanded abatement. Obtaining additional funds, modifying the order, and completing prioritized abatement will keep wall-disturbing interior renovation paused for several weeks. Peace Walker proposes substituting the Mother Base Community Support Center for Campbell Hall, noting that the buildings are similar in size, equally urgent, and expected to cost within the same general range.

Trainer only · Do not issue

Facilitator context

Release at Increment 9 and refer trainees back to the retained [E] file. This combines a likely latent differing site condition with a tempting out-of-scope building substitution before later interior-progress and wage events. Keep the asbestos issue separate from the proposed separate acquisition.

Release E-06 when trainees test whether the two buildings actually require comparable work or whether the substitution remains within scope. It supplies neutral facts about the different floor plans, materials, roofing, drainage, kitchen, plumbing, fire-suppression work, delivery conditions, price records, and acquisition status; trainees must apply the governing scope and competition rules. If trainees instead question whether the expanded asbestos work may remain on the Campbell Hall order, release F-08. That legally concurred determination answers only that narrow question and prevents the exercise from becoming a second scope dispute. Preserve the Campbell Hall contract and address the asbestos notice, entitlement, segregated price, schedule, mitigation, funds, certification, and modification within this event. Deny the building substitution and acquire the Community Center separately through a properly scoped MACC order or another lawful acquisition after verifying scope, ordering period, ceiling, design limits, and fair opportunity. Offer only the two listed responses and state their consequences within [F].

Trainer clue bank

Regulatory signposts

12 sources

Direct trainees to a citation when they need a narrower clue. Have them apply the contract’s actual clauses, current thresholds, local policy, and the facts before treating any signpost as dispositive.

Release 01

Give initially

7 records

These establish the decision without answering the factual questions trainees should identify.

F-01

Peace Walker differing-site-condition notice

Gives prompt written notice before further disturbance, identifies the concealed wall material, invokes RFO FAR 52.236-2, and preserves price and time for later support.

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F-02

Campbell Hall asbestos laboratory results

Reports that nineteen of twenty representative interior wall-system types contain concealed asbestos-bearing material.

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F-03

Historical Government asbestos information

Shows that the solicitation told MACC offerors to plan for asbestos in approximately five percent of the wall systems at named utility chases.

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F-04

Limited safety stop-work memorandum

Stops wall-disturbing work, preserves the condition, permits safe unaffected work, and withholds any decision on entitlement, price, time, or funds.

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F-05

Funding-increase estimate and approval timeline

Provides a $2.60 million working estimate, a $2.20-$3.00 million range, a compressed July review and funding sequence, and targeted abatement through 5 August without authorizing work.

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F-06

Peace Walker building-substitution proposal

Offers deletion of remaining Campbell Hall work and substitution of the Community Support Center under the existing task order as a schedule-preservation shortcut.

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F-07

Reference to the prior [E] file

Indexes E-01 through E-05 without deciding the proposal and tests whether trainees compare the retained requirements.

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Release 02

Give only after trainee prompting

2 records

Use the prompt as a release gate; close-enough trainee questions should count when they seek the same underlying fact.

Prompt / triggerHandoutExercise purpose
PromptAsk how the Community Center truly compares to Campbell Hall, including work, floor plan, materials, access, price record, or acquisition status
HandoutE-06
Retained facility work comparison
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PurposeProvides the factual side-by-side differences while leaving the contract-scope and acquisition conclusion to the trainees.
PromptAsk whether expanded asbestos abatement is within the original Campbell Hall task-order scope or whether the current contract may lawfully continue
HandoutF-08
Campbell Hall asbestos scope determination
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PurposeProvides the Contracting Officer's written, legally concurred determination that the additional Campbell Hall asbestos work remains within scope. It expressly does not decide entitlement, price, time, funds, or the proposed building substitution.

Facilitation lens

What a strong analysis should surface

  1. F-08 settles one narrow issue for the exercise: expanding asbestos abatement and directly attributable restoration inside Campbell Hall remains within the scope of the original Campbell Hall task order. It does not decide entitlement, price, time, funds, or the separate building-substitution proposal.
  2. Apply RFO FAR 16.506(a) to the proposed substitution. E-06 shows a different facility, functional layout, materials, major systems, access, acquisition status, and work package; the original Campbell Hall solicitation did not advise offerors that an entirely different facility might replace the awarded project. Those facts demonstrate that the substitution is outside the order and base contract scope, so it requires a new fair-opportunity competition rather than a modification.
  3. Similar square footage and general price range do not preserve the original competitive bargain. Substituting the Community Center would materially change the field of competition and constitutes substantive new work outside the awarded Campbell Hall task order.
  4. Deny the substitution. Process the supported Campbell Hall asbestos adjustment through the existing contract after entitlement, price, schedule, funds, project authority, certification, and written-modification requirements are satisfied. Compete the Community Center separately among eligible MACC holders after its own funds are certified.
  5. If the Government carries out the substitution, Gray Fox Systems, Inc., an eligible SM-MACC-01 holder, protests the addition of a different $31.20 million project without fair opportunity. The modeled record supports corrective action, delaying both the Community Center acquisition and Campbell Hall recovery.

Trainer-controlled decision menu

Available response options

2 options

Offer options in plain language and accept equivalent trainee analysis. Do not reveal the assessment labels. Use each availability gate before accepting a contextual response, and use the trainer line to redirect a superfluous answer immediately.

How to run this node: Offer only the two dispositions of Peace Walker's proposed building-swap modification. Require the team to explain its scope and competition rationale. F-08 resolves only whether expanded asbestos abatement may remain on the Campbell Hall order; E-06 supplies the factual comparison needed to judge the separate building swap.

F1Weak

Carry out Peace Walker's proposed modification by deleting the remaining Campbell Hall renovation and substituting the Community Support Center under Task Order FA-27-005.

Available when
Initially available
Trainer line
“The similar square footage and general price range do not preserve the competed bargain. E-06 shows a different facility, layout, materials, systems, access constraints, and work package, while the Campbell Hall solicitation never advised offerors that another whole-building project might be substituted. The modification adds substantive new work and materially changes the competitive field.”
Leads next
Gray Fox Systems, Inc., another eligible SM-MACC-01 holder, protests the out-of-scope modification and denial of fair opportunity. The modeled record supports corrective action: the Government must undo the substitution, separately compete the Community Center, and absorb avoidable protest and schedule delay while Campbell Hall remains unresolved.
F2Strong

Deny Peace Walker's proposed building-substitution modification and keep the two facilities on separate contractual paths.

Available when
Initially available; strongest after trainees review E-06 and, if requested, F-08
Trainer line
“This preserves the original Campbell Hall competitive bargain. F-08 confirms that the additional Campbell Hall asbestos abatement itself remains within scope, so the Government may process the supported adjustment on that order after resolving entitlement, price, time, funds, project authority, certification, and written-modification requirements. The Community Center remains a separate requirement for fair opportunity after its funding is certified.”
Leads next
Campbell Hall resumes after the funded asbestos change and prioritized abatement, allowing the August construction events to occur. The Community Center is competed separately among eligible MACC holders, and no modeled scope protest follows.